Selecting “Participants“ in the left navigation pane directs the user to a list of existing Study Participants.

Electronic Data Capture Wiki > Participant Info > image-20231023-153546.png

Selecting “Add Participant“ opens the form to create a new Participant. Required fields are marked with “*”.

Selecting “Edit“ for an existing Participant opens the same form but with the information populated from the existing Participant.

Electronic Data Capture Wiki > Participant Info > EditParticipantWebApp.png

After adding the Participant ID and selecting a Group, select “Next“ to go to the next page to create the Participant Schedule. A pop-up window will ask to confirm the changes. Select “Yes“ to continue.

It is imperative that the participant's Sleep Time is NOT set past 11:30 pm. A Sleep Time beyond 11:30 pm will interfere with the assessment schedule.

Selecting a Time Field allows the option to set the Participant Schedule for Wake Time, Sleep Time, and Preferred Time for each day of the week. The times selected for a Participant can be used to set their survey times, events, assessments, and offsetting their surveys as related to these times.

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Wake Time

Participant Wake time is a time the participant has indicated in which they usually wake up.

Sleep Time

Participant Sleep time is a time the participant has indicated in which they usually go to sleep (should not be later than 11:30 PM).

Preferred Time

Participant Preferred Time is a time indicated by the participant in which they prefer to receive an assessment.

The Participant Schedule form uses a 12-hour time format.

The default time values for new participants are Wake Time 07:00 (7:00 am), Sleep Time 22:00 (10:00 pm), and Preferred Time 18:00 (6:00 pm).

Electronic Data Capture Wiki > Participant Info > image-20231023-160150.png

When all of the times have been set for the Participant, select “Next“ to continue to the PHI page (only for Studies that collect PHI). An additional pop-up window will ask to confirm the changes. Select “Yes“ to continue.

Electronic Data Capture Wiki > Participant Info > image-20230523-160916.png

Registration Code Form - When the participant installs and opens the application, the app will generate a Registration Code that will need to be entered into the “Registration Code” field as shown below. The code will be a series of letters without any special characters.

Please note the participant can be created in the EDC without the Registration Code, but the participant will not be able to start the Study on their phone until their unique code is entered here.

Selecting “Done“ and selecting “Yes“ saves all of the updated information for the Participant.

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